Purchase Orders
Buying for Your School, Library, or Organization?
Purchase orders, tax exemption, printable quotes for your business office, W-9s and vendor details — it's all on this page. Pick what you need below.
Submit A Purchase Order
Have a PO ready? Upload it here — it goes straight to our sales team, and we'll confirm it within one business day. Most in-stock orders ship 1–2 business days after approval.
What Your PO Should Include (click to expand)
- PO number — your purchase order number, for tracking on both sides.
- Billing address — where invoices go (usually your business office or accounts payable).
- Shipping address — include a building, room number, or attention line if it helps delivery.
- Contact person — name, email, and phone for whoever we should call with questions.
- Itemized list — product names, quantities, and prices (SKUs if you have them).
- Quote number — if you ran an instant quote, include the number (it starts with "D") so pricing and shipping match exactly.
- Payment terms — Net 30 is available for approved schools, libraries, and government accounts.
- Authorized signature — from someone approved to purchase for your organization.
- Need-by date (optional) — if your event or class has a hard deadline, tell us so we can confirm lead time.
Need a Quote?
In about a minute you'll have an official PDF with real shipping and any applicable tax — plus a quote number (starts with "D") to put on your purchase order. Quotes are valid for 15 days, US addresses only.
How to Get Your Quote — Step-by-Step With Pictures
- Build your cart Add the button makers, kits, cutters, and supplies your program needs. Not sure what to order? Our school kits and library kits are the most popular starting points — or call us and we'll match a setup to your program and budget.
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Click "Download a quote" on the cart page It sits just below the red Checkout button, next to "Pay by purchase order."
The "Download a quote" button on the cart page.
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Fill in the short form Your name, email, and the shipping address for the quote — that's what we use to calculate real shipping. Check the shipping terms box, then click "Get my quote."
The quote form — about a minute to fill out.
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Download your quote Your PDF is ready immediately. A copy is saved on our side too, so our sales team can pull it up if you call with questions.
Click "Download quote" and it's yours.
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Hand it to your business office The quote shows itemized pricing, actual shipping to your address, any applicable tax, the total, and the validity date — everything accounts payable asks for. Reference the quote number (starts with "D") on your PO so pricing and shipping match exactly.
A sample quote — note the quote number and "valid through" date at the top.
Tax-Exempt? Do This Before You Order
We only collect sales tax in a handful of states — most orders are never charged tax at all. The Sales Tax Exemption page shows the current list. If your organization is exempt in one of those states, submit your certificate once and tax comes off instantly and stays off future orders. Do it before you order; sales tax can't be refunded afterward.
How to Submit Your Certificate — Step-by-Step With Pictures
- Sign in or create an account Your certificate gets tied to your account — that's what lets us remove tax from this order and keep it off your future orders automatically. The Sales Tax Exemption page will prompt you to sign in and bring you right back.
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Choose how to submit Already have a completed exemption certificate from your business office? Use Upload Pre-Completed Certificates. Don't have one yet? Use Submit Certificates and the system will build the official form for you.
Two ways in: build your certificate on-screen, or upload one you already have.
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Follow the guided steps Pick your state and exemption reason, then fill in your organization's details. The system completes the official state exemption form for you as you go.
Step 1 of the guided wizard — select your state and exemption reason.
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Review, e-sign, and submit Check the completed certificate, sign electronically, and click Submit Document. No printing, scanning, or emailing anything.
Your finished certificate on the official state form, ready to submit.
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Done — tax comes off right away As soon as a valid certificate is submitted, your account is set to tax-exempt and sales tax is removed from your order immediately. There's no waiting for us to review it.
That's it — the exemption applies to this order and every future one.
Vendor Infomation
Everything your business office or accounts payable department usually asks for when setting us up as a vendor — including a one-page PDF you can attach to their paperwork.
First Time Ordering by PO? Here's the Whole Process
- Build your cart Add the button makers, kits, cutters, and supplies your program needs.
- Download your instant quote On the cart page, click "Download a quote" — real shipping included, valid 15 days. See the step-by-step with pictures.
- Tax-exempt? Submit your certificate Do it on the Sales Tax Exemption page before ordering so your invoice comes through tax-free. Here's what that looks like.
- Have your business office issue the PO Attach the quote PDF and reference the quote number (starts with "D"). Vendor details they may need are in the table above.
- Upload the PO — we take it from there Submit it in the form at the top of this page. We confirm within one business day; most in-stock orders ship 1–2 business days after approval.
Paying by card? Skip all of this.
Plenty of schools and libraries just pay by credit card, debit card, or PayPal — no quote or PO needed. Add your items and check out like any other online store. Tax-exempt? Submit your certificate first and the exemption applies automatically at checkout.
Common Questions
Will my order be charged sales tax?
Only if you're in one of the few states where we're registered to collect it — most orders are never charged sales tax at all. The Sales Tax Exemption page shows the current list of those states. If your organization is exempt in one of them, submit your certificate there before ordering; sales tax can't be refunded once an order has gone through.
How do I send a tax-exempt certificate?
Upload your sales tax exemption certificate on our Sales Tax Exemption page — it's verified and applied to your account automatically, so tax comes off your future orders. You can also email it to [email protected]. We keep it on file so you only have to send it once. See the step-by-step walkthrough above.
How long is a quote good for?
Each instant quote is valid for 15 days from the day it's created. It includes the actual shipping cost to your address and any applicable tax, so the total on the quote is the total your business office can expect. If a quote expires before your PO is approved, just run a new one — it takes about a minute.
What does my purchase order need to include?
Your PO number, billing and shipping addresses, a contact person, an itemized list, payment terms, and an authorized signature — plus your quote number if you have one. The full checklist is in the upload section at the top of this page, right before the form.
What payment terms do you offer?
We accept all major credit cards and PayPal, and Net 30 terms are available for approved schools, school districts, universities, libraries, and government agencies. If you'd like to be set up for invoicing, note your preferred terms on your PO and we'll take care of the rest.
Where do I find your tax ID, UEI, or DUNS number?
In the Vendor Info section on this page — legal name, EIN, SAM.gov UEI, DUNS, remittance contact, and accepted payment methods, plus a downloadable PDF version for your business office's paperwork. Need a signed W-9? Just ask and we'll send one over.
Do you accept POs from out-of-state schools?
Yes. We ship to all 50 states and process POs from any accredited school district, library system, university, or government agency in the U.S.
How fast will my order ship?
Most in-stock orders ship within 1–2 business days — whether you paid by card or by PO. Large bulk orders or back-ordered items can take longer, and we'll always confirm a ship date when we acknowledge your order.
Can I just pay by card instead of all this?
Absolutely. If your organization lets you pay by credit card, debit card, or PayPal, simply check out through the website like any other order — no quote or PO needed. Tax-exempt organizations should still submit their certificate first so the exemption applies at checkout.
How do I check on the status of a PO I already submitted?
Reply to the confirmation email you received when your PO was acknowledged, or call us at (972) 985-5074. Have your PO number ready and we'll look it up immediately.
Rather Talk to a Person?
Our sales team works Monday through Friday, 8 a.m. to 4:30 p.m. Central. We're happy to recommend the right machine for your program, walk your business office through vendor setup, or prepare a custom quote by hand.
(972) 985-5074